Yukon University policies address broad issues that weave the values and aspirations of the institution, guiding the institution in its decision making. All approved policies and their procedures are found on this page.

Operational policies

Give direction to the operations, administration, functions, and affairs of the University and are of two categories: Administrative Operational (under authority of the President) and Board Operational (under authority of the Board of Governors).

Academic policies

Direct academic activities of the University and primarily affect the pedagogical and research activities, and student life.


Governance policies

Self-governance policies of the Board of Governors and Senate


Administrative Operational policiesHuman Resources

HR 01.0

Acting Pay

Yukon University recognizes that each employee should receive fair compensation for the duties performed. Accordingly, acting pay will be authorized by the appropriate senior manager whenever a bargaining unit or excluded confidential employee is directly assigned, without a short-term opportunity recruitment process, to the substantial duties of a higher paid position for two or more days.
Downloads Revised
HR 01.0 - Acting Pay Policy
HR 02.0

Appeals and Grievances

Yukon University recognizes the principles of natural justice that offer every employee a procedure to seek satisfactory resolution to complaints/dissatisfaction arising from the decisions, directives and actions of the University's management and its delegates.
Downloads Revised
HR 02.0 - Appeals and Grievances Policy
HR 03.0

Education Leave

Outlines how Education Leave can be accessed.
Downloads Revised
HR 03.0 - Education Leave Policy
HR 04.0


Yukon University will provide appropriate compensation for the work performed by employees.
Downloads Revised
HR 04.0 - Classification Policy
HR 05.0

Cold Weather Travel

Conditions such as cold weather, normal snowstorms, traffic tie-ups and remoteness of residences do not meet the criteria for disaster conditions for individual staff members (see Campus Closure Policy).
Downloads Revised
HR 05.0 - Cold Weather Travel Policy
HR 06.0

Employee Assistance Program

Yukon University recognizes that stress in employees’ personal lives can impact their job performance and their health. To assist employees in distress, Yukon University will provide access to a confidential Employee Assistance Program.
Downloads Revised
HR 06.0 - Employee Assistance Program Policy
HR 09.0

Employee Computer Purchase Plan

The University will assist employees to enhance their computer skills and knowledge through the provision of a computer purchase plan.
Downloads Revised
HR 09.0 - Employee Computer Purchase Plan Policy
HR 10.0

Employee Recognition

The Yukon University Employee Recognition Program identifies and acknowledges the performance and contributions its employees make to the University. It is through the continued hard work and dedication of Yukon University employees that the profile and reputation of the University are built. The employee recognition program will publicly recognize and encourage excellence in service and instruction.
Downloads Revised
HR 10.0 - Employee Recognition Policy
HR 11.0

Benefits for Excluded Employees

The University will maintain and promote a competitive benefit package for excluded employees.
Downloads Revised
HR 11.0 - Benefits for Excluded Employees Policy
HR 12.0

Violence, Harassment, and Discrimination Prevention and Response

Yukon University expects members of the University community to treat others with dignity and respect. Violence, harassment, and discrimination are prohibited within University spaces and practices and will not be tolerated. The University will take proactive actions to prevent violence, harassment, or discrimination against any University community member, and acknowledges that every employee is entitled to employment free of violence, harassment, and discrimination and that every student is entitled to a learning environment free of the same. The University is committed to eliminating, or if unable to eliminate then minimizing and controlling, the risks of violence, harassment, or discrimination in the workplace, in spaces where the University’s work is being done, and in University learning environments. Permalink
HR 13.0

Attendance and Leave Reporting

Yukon University encourages employees to keep a healthy balance between work and personal life. In order to meet the University's operational requirements, it is expected that all employees will be present and performing assigned University work during scheduled hours.
Downloads Revised
HR 13.0 - Attendance and Leave Reporting Policy
HR 15.0


Yukon University does not sanction or authorize infringements or violations by University staff, and is committed to protecting Copyrights, Patents, Trademarks, and Industrial Design on materials, inventions, and designs produced by University staff.
Downloads Revised
HR 15.0 - Copyright Policy
HR 16.0

Relocation Allowances

To assist the University in recruiting the best available candidate, the College may offer a taxable relocation allowance to incent a candidate to relocate.
Downloads Revised
HR 16.0 - Relocation Allowances Policy
HR 17.0

Retiree Benefits

Yukon University is committed to ensuring that employees retiring from the University have a complete understanding of benefits available to them through Yukon University.
Downloads Revised
HR 17.0 - Retiree Benefits Policy
HR 19.0

Excluded Management and Confidential Staff Compensation and Performance Appraisal System

Yukon University intends to maintain an Excluded Management and Confidential (EMC) staff compensation program that will allow it to attract, motivate and retain the human resource talent that it needs to enhance and develop the existing needs and strategic interests of Yukon University and its students. The compensation program will be sufficiently attractive to provide employees fair and competitive compensation so the Yukon University can attract and retain talented employees. Permalink
HR 21.0

Performance Conditions for Ongoing Employement

Outlines the conditions necessary for continued employment. Permalink
HR 23.0

Prepaid Leave Plan

Provides a mechanism for employees to pre-pay for leave.
Downloads Revised
HR 23.0 - Prepaid Leave Plan Policy
HR 24.0

Recruitment of Permanent and Term Employees

The University will endeavor to hire the best qualified person, within available resources with due consideration to employment equity, collective agreements and succession planning. Permalink
HR 25.0

Salaries for Casual Staff

A casual employee is any employee who does not hold a permanent or term position in a position classified as union, excluded or management.
Downloads Revised
HR 25.0 - Salaries for Casual Staff Policy
HR 26.0

Salary and Probation/Trial Period on Employment

Yukon University will follow fair, open, equitable and ethical employment practices that will be in accordance with any relevant legislation, the Collective Agreement and approved policy. Permalink
HR 28.0

Staff Development and Training

The University, through the Staff Development and Training Team, the Department of Human Resource Services, and divisional initiatives, will provide opportunities for staff to gain necessary skills, maintain currency and relevancy in their fields, and develop new or enhanced, personal or professional skills and abilities.
Downloads Revised
HR 28.0 - Staff Development and Training Policy
HR 31.0

Volunteering, with Pay, for Athletic, Cultural, or Fund Raising Events

The University recognizes the value and contribution made by the residents of Yukon toward the physical, social, cultural and spiritual aspects of life in the Territory. When operational requirements permit, the University will grant a permanent or temporary employee time off with pay during scheduled work periods to participate in or act as an official as long as the employee is not being paid by the organizers for their participation. Permalink
HR 33.0

Disability, Accommodation, and Return to Work

Outlines employer obligations around disability, accommodations, and return to work after an absence. Permalink
HR 34.0

Flexible Work Arrangements

Flexible work arrangements may be established at the request of the employee, where such an arrangement is appropriate and would not interfere with university operations. Permalink
PO 04.0

Conflict of Interest

All employees and contractors must declare situations which create or may be perceived to create an unfair advantage or a conflict of interest between their personal activities and their duties and responsibilities as an employee or contractor.
Downloads Revised
PO 04.0 - Conflict of Interest Policy

Administrative Operational policiesInformation Management and Technology

IP 11.0

Information Access and Privacy Protection

Yukon University will ensure appropriate public access to College records, and protection for personal and business information. Permalink
IP 12.0

Yukon University Archives

The Yukon University Archives serves all divisions, offices and institutes within the University, as well as students, faculty, staff and the general public. Its primary objective is to acquire, preserve and make available University archival records and publications in all formats relating to the history, programs, organization, functions and structures of the University and its predecessor institutions, Whitehorse Vocational Training School and Yukon Vocational and Technical Training Centre.
Downloads Revised
IP 12.0 - Yukon University Archives Policy
IP 13.0

Records Management

The Yukon University Records Management Program serves all divisions, offices and institutes within the University. Its primary objective is to assist all faculty and staff to manage University records in all formats in compliance with fiduciary, legal and policy requirements through all phases from creation through final disposition.
Downloads Revised
IP 13.0 - Records Management Policy
IT 12.0


Outlines requirements for passwords and password management.
Downloads Revised
IT 12.0 - Passwords Policy
IT 13.0

Remote Access

The purpose of this policy is to define standards for connect to Yukon College's network from outside the College.
Downloads Revised
IT 13.0 - Remote Access Policy

Administrative Operational policiesFacilities and Equipment

AS 03.0


Ensures that the management of facilities at Yukon University is efficient and makes effective use of the available resources.
Downloads Revised
AS 03.0 - Facilities Policy
AS 07.0

Use of University Resources

The facilities and resources of Yukon University are primarily for use by its students, faculty, and staff for activities and programs that are directly related to the basic educational, cultural, recreational, and on-campus organizational activities.
Downloads Revised
AS 07.0 - Use of University Resources Policy
AS 08.0


Pets/animals are welcome on Yukon University grounds, provided that the pet/animal is healthy, well behaved, and on a leash or restrained in some manner. This pertains to all Yukon University campuses.
Downloads Revised
AS 08.0 - Pets Policy
AS 09.0

Promotion, Distribution, or Sale of Products or Services on University Premises

Details The sale and promotion of products or services on University premises. Permalink
AS 24.0

Vehicle Usage

The University vehicles are available to employees for University business. The vehicles are used to address the operational needs of the University. The vehicles can be utilized to attend meetings, run errands, and pick up and deliver materials and goods as required. The vehicles can also be used by residence staff, including students that are employees, to assist students as needed. This policy has been established to ensure that vehicles are operated in a safe and respectful manner.
Downloads Revised
AS 24.0 - Vehicle Usage Policy
AS 25.0


Outlines Yukon University's approach to minimize cost, both financial and environment, concerning document printing.
Downloads Revised
AS 25.0 - Printing Policy
SS 08.0

Bookstore Textbook Acquisition Process

The University Bookstore will provide textbook acquisition, inventory and sales service for approved University programs in a timely and cost recovery manner.
The University Bookstore will make every reasonable effort to ensure that all students enrolled in a program course are able to purchase their course books on time in the Bookstore. Permalink
SS 15.0

Ayamdigut Campus Space Allocation

Space within Ayamdigut Campus will be allocated in a manner that recognizes student learning and instruction as the primary focus of the institution, as well as the requirement to provide students, staff, and faculty with the space they need to carry out their work.
Downloads Revised
SS 15.0 - Ayamdigut Campus Space Allocation Policy

Administrative Operational policiesFinancial Management

AF 02.0

Financial Services

Yukon University is committed to responsible management of University resources and will adopt a decision-making model that decentralizes authority and responsibility to the most appropriate level and holds all levels of staff accountable for the prudent use of University funds.
Downloads Revised
AF 02.0 - Financial Services Policy
AF 03.0


The procurement policy will ensure accountable, efficient, transparent, and ethical practices are used to acquire all goods, services, vehicles, products, equipment, and capital assets for Yukon University whether by purchase, rental, or lease.
Downloads Revised
AF 03.0 - Procurement Policy
AF 04.0

Credit and Collection

Yukon University shall ensure adequate controls are maintained to ensure the completeness, accuracy, and integrity of all financial information. It will reflect in all transactions its institutional value of leadership and accountability.

Yukon University will deal with clients in a professional, fair and equitable manner. The University will be consistent, fair, and proactive in its approach and handling of collecting on overdue accounts. Permalink
AF 05.0

Asset Management

The purpose of this policy is to set out the responsibility to accept, manage, maintain, report on, and dispose of assets acquired by the Yukon University, throughout the assets’ lifecycle.
Downloads Revised
AF 05.0 - Asset Management Policy
AF 07.0


Yukon University is committed to responsible management of University resources and ensuring that all travel by University employees and delegates for University purposes results in the most economical use of University human, time and financial resources.
Downloads Revised
AF 07.0 - Travel Policy
AF 08.0

Hospitality Expense

Yukon University is committed to responsible management of University resources and ensuring that all hospitality expenses incurred by University employees for University purposes are reasonable and justified. The University will pay for hospitality expenses necessarily incurred while performing University-related duties.
Downloads Revised
AF 08.0 - Hospitality Expense Policy
AF 10.0

Capital Reserve Fund

Yukon University recognizes that effective planning and prudent fiduciary management requires a Capital Reserve as a buffer against risk and unexpected economic pressures. The Reserve may be used under strictly defined criteria and with Board approval to support expenditures consistent with the University’s strategic plan and ongoing sustainability. These may include capital development projects, renovations, building maintenance and repair, catastrophic event recovery, or other expenditures the Board determines are necessary.
Downloads Revised
AF 10.0 - Capital Reserve Fund Policy
AS 01.0

Signing Authority

The purposes of this policy are to specify the signing authorities required for different types of contracts, and to define the responsibilities of individuals who negotiate, approve, or sign contracts on behalf of the Yukon University.
Downloads Revised
AS 01.0 - Signing Authority Policy
AS 13.0

Risk Management

The University shall evaluate and manage potential risks to minimize exposure to risks and minimize University liabilities.
Downloads Revised
AS 13.0 - Risk Management Policy
AS 18.0


The University shall indemnify and save each of its staff and members of the Board of Governors harmless against all costs, charges and expenses including an amount paid to settle an action to satisfy judgement recently incurred by him/her in respect of any civil, criminal or administrative action or proceeding to which he/she is made party by reason of being or having an employee or Board member of Yukon University, provided certain conditions are met.
Downloads Revised
AS 18.0 - Indemnification Policy

Administrative Operational policiesSafety and Security

AS 23.0

Emergency Response - Individual Incident Response

It is the responsibility of each member of the Yukon University community to assist in the safe and efficient resolution to incidents that might arise in the day-to-day business of the University. These incidents may vary from threatening situations, to damage to property, to full-scale emergency situations. Permalink
HR & SS 30.0

Substance Use

Yukon University is committed to providing a safe and healthy work, learning, and living environment for everyone who is part of the University Community. Employers have a duty to provide a safe work environment and take all reasonable precautions to protect the health and safety of employees, students and others in the workplace. This policy sets out parameters for individual rights and responsibilities.
Downloads Revised
HR & SS 30.0 - Substance Use Policy
HR & SS 30.1 - Substance Use Procedures
HR 07.0

Sexualized Violence Prevention and Response

Yukon University recognizes that the College is an environment in which power imbalances are inherent. Yukon University recognizes that people's experiences will be affected by factors such as access to power and privilege, sex, sexual identity, gender identity or expression, racialization, age, family status, religion, faith, ability, disability, national or ethnic origin, indigeneity, immigration status, socio-economic status, class and language. These factors, along with an individual's personal history, impact individual experiences of sexualized violence, the ability to access supports and choices with regard to recourse. Yukon University will take this into account when carrying out its responsibilities under this policy. Permalink
PO 02.0

Health and Safety

The University is committed to providing a safe and healthy environment for employees, students, and other members of the University community, and strives to meet or exceed all federal and territorial health and safety legislation as it fosters a culture of healthy, safe, and environmentally sustainable operations.
Downloads Revised
PO 02.0 - Health and Safety Policy
SS 01.0

Campus Closure

Yukon University expects that all employees and students are working in safe conditions. Accordingly, the President or their designate may declare the University and/or its campuses closed if the University is unable to operate effectively and/or circumstances pose a risk to the health, well being, and/or safety of members of the campus community or to the reputation of the University community.
Downloads Revised
SS 01.0 - Campus Closure Policy
Power Outage Guidelines
SS 11.0

Emergency and Threat Response

Yukon University is committed to promoting a safe and secure community within a
supportive and accessible living, learning, and working environment. This policy aims to guide the response efforts by the Yukon University in identifying, investigating, evaluating, and managing threats and emergencies related to any member of the YukonU community or any YukonU property. Permalink
SS 4.0

Death in the University Community Policy

In the event of a death within the Yukon University community, this policy is intended to
ensure the University's response is compassionate and respectful and that the necessary
administrative procedures are carried out as efficiently and unobtrusively as possible. Permalink

Administrative Operational policiesStudent Affairs

SS 02.0

Student Tuition Fee Deferral/Waiver

Outlines conditions in which students can defer their tuition or have their tuition waived. Permalink
SS 09.0

Tuition Refund

YukonU values a positive financial relationship between the university and students. Tuition refunds play an important role in supporting students who are no longer able to continue with their studies. This purpose of this policy is to ensure that the tuition refund rules support students and the operations of the university.
Downloads Revised
SS 09.0 - Tuition Refund Policy
SS 09.0 - Tuition refund procedures
SS 16.0

Campus Housing Intake

The availability of housing on campus is an important tool for attracting and retaining students. Campus Housing is available first and foremost to Yukon University students. This policy outlines the process of applying to live in Campus Housing.
Downloads Revised
SS 16.0 - Campus Housing Intake Policy
VPA 2.0

Student Non-Academic Misconduct

Yukon University prioritizes resolving non-academic misconduct by informal processes and restorative practices, and where an informal resolution has not been possible, the University will seek a developmental and restorative approach to student non-academic misconduct. This policy and its procedures will guide the University in doing so.

Yukon University acknowledges that we work and learn throughout the traditional territory of, and in partnership with, Yukon First Nations, and we honour and respect Yukon First Nations’ knowledge, worldviews, cultural and traditional practices, and educational priorities in all we do. Yukon University's approach to dealing with non-academic misconduct is inspired by the original caretakers of the land on which the University has been built.
VPA 3.0

Student Records Management Policy

Yukon University believes in creating, collecting, and maintaining accurate student records that are managed consistently as an institutional asset that meet legislative requirements. This policy supports employees to create and maintain student records that are trustworthy, useable, retained for the appropriate time and managed consistently regardless of format or location.
Downloads Revised
VPA 3.0 - Student Records Management policy

Administrative Operational policiesUniversity Relations and Communications

PO 06.0


Outlines institutional approach and procedures for University fundraising.
Downloads Revised
PO 06.0 - Fundraising Policy
PO 07.0

Philanthropic Gift Acceptance

Outlines institutional approach and procedures to accepting philanthropic gift donations.
Downloads Revised
PO 07.0 - Philanthropic Gift Acceptance Policy
PO 08.0


Outlines institutional approach and procedures for accepting gifts-in-kind.
Downloads Revised
PO 08.0 - Gifts-In-Kind Policy
UR 1.0

Visual Identity - Yukon University

To ensure Yukon University maintains its brand identity and to maximize the University’s investment in marketing and promotional material, a coordinated approach to design, development, and implementation of such material is essential.
Downloads Revised
UR 1.0 - Visual Identity Policy
UR 1.1 - Visual Identity Procedures
UR 2.0

Media Relations

Yukon University's communications practices are guided by the belief that the University should be a credible and forthcoming source of information, supporting a culture of openness and a commitment to the dissemination of knowledge. Permalink
UR 9.0

Art Management

Yukon University is committed to acquiring, managing, and exhibiting art that demonstrates our cultural diversity, is true to our institutional values, enhances learning opportunities and is appealing within the physical space of Yukon University.
Downloads Revised
UR 9.0 - Art Management Policy
UR 9.1 - Art Management Procedures